Big Rocks First: Double Your Productivity This Week

I read this in Steven covey's first thing first... it says identify your big rocks and place it first here big rocks are your goals and motivations...so always take this first and finsih it off ...other minor things which come along the way are pebbles

Big Rocks First: Double Your Productivity This Week

Every Monday is Productivity & Organization Day at Zen Habits.

If your week is seven buckets, and you go into each bucket without planning ahead, and you fill it up with little pebbles and grains of sand and whatever other debris comes your way … soon there will be no room for the Big Rocks. Your buckets fill up faster than you know it, and once your buckets are full, you’re done. You can’t get bigger buckets.

What you can do is put the Big Rocks in first, and fill in the pebbles and sand around them.

The Big Rocks are the major things you want to get done this week. A report, launching a new website, going to the gym, spending time with your spouse and kids, achieving your dreams. These Big Rocks get pushed back from week to week because we never have time to do them — our days fill up too quickly, and before we know it, weeks have passed and the Big Rocks are still sitting on the side, untouched.

Plan your week ahead of time, placing your Big Rocks first.

This is a similar concept to MITs, except on a weekly scale instead of a daily scale. Big Rocks are your MITs for the week.

Here’s how you do it (with the unavoidable list, of course!):

1. Make a list. At the beginning of the week — Sunday evening or Monday morning — write out the Big Rocks that you want to accomplish this week. These should be the important things — if you looked back on the week and said you did them, you would be proud of having done them. Be sure to include not only work stuff, but some of the tasks that will further along your life’s goals and dreams.
2. Keep it short. In the beginning, just have 4-6 … you don’t need to try to do 10 or more Big Rocks, especially not at first. Later, you may get better at judging how many Big Rocks you can do in a week, but for now, shoot for about one per day.
3. Place the Rocks. Look at your weekly schedule. If you don’t have one, write out the days of the week with one-hour blocks (or print out a schedule from an online calendar). Write out pre-existing appointments. Now take your Big Rocks, and put them in the schedule. Try to put them in a spot where you know you’ll get them done. Not a spot that’s traditionally too busy to concentrate, and not in a little half-hour window between meetings. Give yourself time to do it.
4. Leave space for the incoming pebbles. Don’t fill in the rest of the schedule if possible. Every morning, look at your schedule and commit yourself to doing the Big Rock(s) for that day. That’s your MIT for the day. If there are less important MITs, you can put them in the schedule, but don’t put too much. A tight schedule tends to bump into itself, pushing things back when other things inevitably take too long.
5. Do it early. If you can, place your Big Rocks first thing in the morning. Don’t schedule them for later in the day if possible, because by that time, a few fires have come up, and the Big Rock will get pushed back as always. Do it first, and then you’ve got the rest of the day for the busy-work.
6. Be Proud. When your week’s done, look back on it — if you got any (or all!) of the Big Rocks done, be proud of yourself and happy. It feels good!

How does this simple method make you more productive? Well, productivity isn’t about doing a lot of stuff. It’s about getting the important stuff done. But if you’re running around doing all the little stuff … sure, you did a lot and you were very busy, but how much did you really accomplish? Oftentimes we can look back on our week and say, “I didn’t get a lot done, but I sure was stressed doing it!”

This is a way of getting the important stuff done. Sure, you’ll still have to worry about the little stuff. But at the end of the week, you can look back and say that you’ve been productive. It makes a world of difference.

Note: You probably noticed that this post isn’t really about GTD. But I’ve found that it works incredibly well with GTD, and I’d recommend that you use the two systems together.

Update: As some have pointed out in the comments, this is not an original idea. Steven Covey (in his books 7 Habits of Highly Effective People and First Things First) and others have used this idea for a long time. I should also point out that the idea is not Covey’s originally (although I might have read it from him first) - he relates the Big Rocks story as one that his associate heard at a seminar. I just wanted to share it as something that works for me, and could be used in conjunction with GTD. I hope you’ve found it useful!

12 Essential Rules to Live More Like a Zen Monk

Very nice article and simple rules to adapt in life !!

12 Essential Rules to Live More Like a Zen Monk

http://zenhabits.net/2008/03/12-essential-rules-to-live-more-like-a-zen-monk/

“We have more possibilities available in each moment than we realize.” - Thich Nhat Hanh

I’m not a Zen monk, nor will I ever become one. However, I find great inspiration in the way they try to live their lives: the simplicity of their lives, the concentration and mindfulness of every activity, the calm and peace they find in their days.

You probably don’t want to become a Zen monk either, but you can live your life in a more Zen-like manner by following a few simple rules.

Why live more like a Zen monk? Because who among us can’t use a little more concentration, tranquility, and mindfulness in our lives? Because Zen monks for hundreds of years have devoted their lives to being present in everything they do, to being dedicated and to serving others. Because it serves as an example for our lives, and whether we ever really reach that ideal is not the point.

One of my favorite Zen monks, Thich Nhat Hanh, simplified the rules in just a few words: “Smile, breathe and go slowly.” It doesn’t get any better than that.

However, for those who would like a little more detail, I thought I’d share some of the things I’ve discovered to work very well in my experiments with Zen-like living. I am no Zen master … I am not even a Zen Buddhist. However, I’ve found that there are certain principles that can be applied to any life, no matter what your religious beliefs or what your standard of living.

“Zen is not some kind of excitement, but concentration on our usual everyday routine.” - Shunryu Suzuki

1. Do one thing at a time. This rule (and some of the others that follow) will be familiar to long-time Zen Habits readers. It’s part of my philosophy, and it’s also a part of the life of a Zen monk: single-task, don’t multi-task. When you’re pouring water, just pour water. When you’re eating, just eat. When you’re bathing, just bathe. Don’t try to knock off a few tasks while eating or bathing. Zen proverb: “When walking, walk. When eating, eat.”
2. Do it slowly and deliberately. You can do one task at a time, but also rush that task. Instead, take your time, and move slowly. Make your actions deliberate, not rushed and random. It takes practice, but it helps you focus on the task.
3. Do it completely. Put your mind completely on the task. Don’t move on to the next task until you’re finished. If, for some reason, you have no choice but to move on to something else, try to at least put away the unfinished task and clean up after yourself. If you prepare a sandwich, don’t start eating it until you’ve put away the stuff you used to prepare it, wiped down the counter, and washed the dishes used for preparation. Then you’re done with that task, and can focus more completely on the next task.
4. Do less. A Zen monk doesn’t lead a lazy life: he wakes early and has a day filled with work. However, he doesn’t have an unending task list either — there are certain things he’s going to do today, an no more. If you do less, you can do those things more slowly, more completely and with more concentration. If you fill your day with tasks, you will be rushing from one thing to the next without stopping to think about what you do.
5. Put space between things. Related to the “Do less” rule, but it’s a way of managing your schedule so that you always have time to complete each task. Don’t schedule things close together — instead, leave room between things on your schedule. That gives you a more relaxed schedule, and leaves space in case one task takes longer than you planned.
6. Develop rituals. Zen monks have rituals for many things they do, from eating to cleaning to meditation. Ritual gives something a sense of importance — if it’s important enough to have a ritual, it’s important enough to be given your entire attention, and to be done slowly and correctly. You don’t have to learn the Zen monk rituals — you can create your own, for the preparation of food, for eating, for cleaning, for what you do before you start your work, for what you do when you wake up and before you go to bed, for what you do just before exercise. Anything you want, really.
7. Designate time for certain things. There are certain times in the day of a Zen monk designated for certain activities. A time for for bathing, a time for work, a time for cleaning, a time for eating. This ensures that those things get done regularly. You can designate time for your own activities, whether that be work or cleaning or exercise or quiet contemplation. If it’s important enough to do regularly, consider designating a time for it.
8. Devote time to sitting. In the life of a Zen monk, sitting meditation (zazen) is one of the most important parts of his day. Each day, there is time designated just for sitting. This meditation is really practice for learning to be present. You can devote time for sitting meditation, or do what I do: I use running as a way to practice being in the moment. You could use any activity in the same way, as long as you do it regularly and practice being present.
9. Smile and serve others. Zen monks spend part of their day in service to others, whether that be other monks in the monastery or people on the outside world. It teaches them humility, and ensures that their lives are not just selfish, but devoted to others. If you’re a parent, it’s likely you already spend at least some time in service to others in your household, and non-parents may already do this too. Similarly, smiling and being kind to others can be a great way to improve the lives of those around you. Also consider volunteering for charity work.
10. Make cleaning and cooking become meditation. Aside from the zazen mentioned above, cooking and cleaning are to of the most exalted parts of a Zen monk’s day. They are both great ways to practice mindfulness, and can be great rituals performed each day. If cooking and cleaning seem like boring chores to you, try doing them as a form of meditation. Put your entire mind into those tasks, concentrate, and do them slowly and completely. It could change your entire day (as well as leave you with a cleaner house).
11. Think about what is necessary. There is little in a Zen monk’s life that isn’t necessary. He doesn’t have a closet full of shoes, or the latest in trendy clothes. He doesn’t have a refrigerator and cabinets full of junk food. He doesn’t have the latest gadgets, cars, televisions, or iPod. He has basic clothing, basic shelter, basic utensils, basic tools, and the most basic food (they eat simple, vegetarian meals consisting usually of rice, miso soup, vegetables, and pickled vegetables). Now, I’m not saying you should live exactly like a Zen monk — I certainly don’t. But it does serve as a reminder that there is much in our lives that aren’t necessary, and it can be useful to give some thought about what we really need, and whether it is important to have all the stuff we have that’s not necessary.
12. Live simply. The corollary of Rule 11 is that if something isn’t necessary, you can probably live without it. And so to live simply is to rid your life of as many of the unnecessary and unessential things as you can, to make room for the essential. Now, what is essential will be different to each person. For me, my family, my writing, my running and my reading are essential. To others, yoga and spending time with close friends might be essential. For others it will be nursing and volunteering and going to church and collecting comic books. There is no law saying what should be essential for you — but you should consider what is most important to your life, and make room for that by eliminating the other less essential things in your life.

“Before enlightenment chop wood and carry water. After enlightenment, chop wood and carry water.” - Wu Li

The Magical Power of Focus

http://zenhabits.net/2008/03/the-magical-power-of-focus/

“Always remember, your focus determines your reality.” - Qui-Gon to Anakin, Star Wars Episode I

The quote above, as cheesy as George Lucas’ writing often is, contains a nugget of Jedi wisdom that I’ve repeatedly found to be true.

Your focus determines your reality.

It’s something we don’t think about much of the time, but give it some consideration now:

• If you wake up in the morning and think about the miserable things you need to do later in the day, you’ll have a miserable day. If you wake up and focus instead on what a wonderful gift your life is, you’ll have a great day.
• If we let our attention jump from one thing to another, we will have a busy, fractured and probably unproductive day. If we focus entirely on one job, we may lose ourselves in that job, and it will not only be the most productive thing we do all day, but it’ll be very enjoyable.
• If we focus on being tired and wanting to veg out in front of the TV, we will get a lot of television watching done. If, however, we focus on being healthy and fit, we will become healthy and fit through exercise and good eating.

This may seem simplistic, but it’s completely true. This is the magical power of focus.

Let’s look at some of the ways you can use focus to improve different aspects of your life.

“All that we are is the result of what we have thought.” - Buddha

Focus on a Goal
In my experience, focus is the most important determination of whether you’ll achieve a goal or stick to creating a new habit. Not self-discipline, not rewards, not sheer willpower, not even motivation (also an important ingredient, however). If you can maintain your focus on a goal or habit, you will more often than not achieve that goal or create that habit.

If you can’t maintain your focus, you won’t achieve the goal, unless it’s such an easy goal that it would have happened anyway. It’s that simple.

Why does focus matter so much? Let’s say you decide you want to declutter your house — that’s your goal for this month. So the first day, you’re completely focused on this goal, and you get boxes and trash bags and fill them up with junk. The second day, you’re still focused, and you fill up a bunch more boxes and you’ve cleared most of two rooms with progress on another. This goes on for a few more days, with your focus being on this goal, and lots of progress made.

However, let’s say that a week into your decluttering, you decide you want to become a runner. You are now focused on running, and not only do you go out to jog for a few days, you buy running clothes and a Nike-equipped iPod and read running blogs and magazines. However, you’ve lost your focus on decluttering, and soon you aren’t doing much of it, because your focus is on running. In fact, you’ve added more clutter because you’ve bought all the running equipment and magazines and books.

Meanwhile, I have maintained my focus on decluttering the entire month, and by the end of the month, I have a nice, simplified house. I did it through focus.

This is why I am constantly advocating focusing on only one goal at a time. Having multiple goals spreads out your focus, and makes it less likely that you’ll complete any of the goals. It’s possible, but with a diffused focus, it’s much more difficult.

Even with only one goal, maintaining focus can be difficult. You need to find ways to keep your focus on that goal. Some good examples that work for me:

• Read about your goal as much as possible, on websites and blogs and in books and magazines.
• Post up reminders on your wall, refrigerator, and computer desktop.
• Send yourself reminders using an online calendar or reminder service.
• Tell as many people as possible about it, and post your progress on your blog.
• Have a time each day to work on the goal, with a reminder in your schedule each day.

Maintain your focus on your goal, and you’ve won half the battle in achieving it.

Focus on Now
I’ve written about this before, but focusing on the present can do a lot for you. It helps reduce stress, it helps you enjoy life to the fullest, and it can increase your effectiveness.

Focusing on now, rather than the past (”I can’t believe she said that to me!”) or the future (”what am I going to say in the darn meeting today?”) isn’t easy, and takes a lot of practice. I won’t go into this much here, but read more:

• A Simple Guide to Being Present for the Overworked and Overwhelmed
• 5 Inspirations for Being in the Moment
• Practical Tips to Practice Being Present

Focus on the Task at Hand
Have you ever completely lost yourself in a task, so that the world around you disappears? You lose track of time and are completely caught up in what you’re doing. That’s the popular concept of Flow, and it’s an important ingredient to finding happiness.

Having work and leisure that gets you in this state of flow will almost undoubtedly lead to happiness. People find greatest enjoyment not when they’re passively mindless, but when they’re absorbed in a mindful challenge.

How do you get into flow? Well, it takes a bit of practice, but the first step is to find work that you’re passionate about. Seriously — this is an extremely important step. Find hobbies that you’re passionate about. Turn off the TV — this is the opposite of flow — and get outside and do something that truly engages you.

Next, you need to clear away distractions and focus completely on the task you set before yourself. This is the part that takes a lot of practice. I’ll write more about this later.

Focus on the Positive
One of the key skills I’ve learned is how to be aware of my negative thoughts, and to replace them with positive thoughts. I learned this through quitting smoking and running — there are many times when you feel like giving up, and if you don’t catch these negative thoughts in time, they’ll fester and grow until you actually do give up.

Instead, learn to focus on the positive. Think about how great you feel. Think about how other people have done this, and so can you. Think about how good it will feel when you accomplish what you’re trying to do.

Also learn to see the positive in just about any situation. This results in happiness, in my experience, as you don’t focus on the bad parts of your life, but on the good things. Be thankful for what you’ve been given. More here.

What are your thoughts on focus? Share in the comments.

“We are what we think; as we desire so do we become! By our thoughts, desires, and habits, we either ascend to the full divine dignity of our nature, or we descend to suffer and learn.” - J. Todd Ferrier

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